Verkada Guest Events Outlook Add-in
Let employees invite visitors via Verkada Guest directly from Outlook
The Verkada Guest Events add-in lets employees schedule events from Outlook and link them to Verkada Guest. Guest automatically collects visitor information before the event.
Enable the Verkada Guest Events Add-in
Microsoft has different ways for organizations to deploy an add-in to users. This article covers how an add-in can be deployed for organizations that support centralized deployment.
You must have a Microsoft Exchange Admin role to install and manage Microsoft Office add-ins.
Deploy the Verkada Guest Events add-in on the Microsoft 365 Admin Center.
Under Available Apps, search for Verkada Guest Events. Select the app.
Select Deploy app.
In Configuration, Select Next.
Select users for the add-in. Choose from:
a. Entire organization
b. Specific users/groups
c. Just me
Finish the deployment:
a. Select Next and select Accept permissions.
b. Select Next and select Finish deployment.
Log in to the Verkada Guest Event Add-in
An employee must be listed as a Host in Guest to use the Outlook add-in.
On the initial setup and after future logouts, employees can log in to the Outlook Add-in by:
In Outlook, create a new meeting and select more options.
Open the Verkada Guest Events Add-in.
Under My Apps, open the Verkada Guest Events Add-in.
Select Log In.
Choose a login method.
In the pop-up window, enter your email and log in using either SSO or a one-time password.
Once logged in, an employee can begin creating events in Outlook.
Create Guest Events in Outlook
In Outlook, create a new meeting and select More options.
Title the meeting, add attendees, add a location, and add a description.
Under My Apps, open the Verkada Guest Events Add-in.
Set up the Guest Event:
Choose a Guest Site
Choose a Guest Type
[Optional] Enable an RSVP Link
[Optional] Allow open registration onsite
Click Save Verkada Guest Event.
Update Guest Events in Outlook
Employees can modify an existing Outlook meeting to:
Update the invitee list
Update the event name
Update the event description
Update the event end time
Update the event address
Enable/disable the RSVP Link
Enable/disable open registration onsite
Changing the Guest site, Guest Type, and the event start time to an earlier time will void all registrations, and a new registration email is immediately sent to all invitees. All invitees must re-register.
To save any changes from an Outlook meeting to Verkada Guest:
Open the Verkada Guest Events Add-in.
Update the Guest Event.
Select Edit.
Choose Update Verkada Guest Event.
FAQ
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