# Verkada Guest Events Outlook Add-in

The Verkada Guest Events add-in lets employees schedule events from Outlook and link them to Verkada Guest. Guest automatically collects visitor information before the event.

***

## Enable the Verkada Guest Events Add-in

Microsoft has different ways for organizations to deploy an add-in to users. This article covers how an add-in can be deployed for organizations that support [centralized deployment](https://learn.microsoft.com/en-us/microsoft-365/admin/manage/manage-deployment-of-add-ins?view=o365-worldwide).

{% hint style="danger" %}
You must have a **Microsoft Exchange Admin** role to install and manage Microsoft Office add-ins.
{% endhint %}

{% stepper %}
{% step %}
**Deploy the Verkada Guest Events add-in on the** [**Microsoft 365 Admin Center**](https://admin.microsoft.com/#/Settings/IntegratedApps).

1. Under **Available Apps**, search for **Verkada Guest Events**. Select the app.

<div align="right" data-with-frame="true"><figure><img src="/files/5YQTsiE4E9TH7A9oW1Ut" alt=""><figcaption></figcaption></figure></div>

2. Select **Deploy app.**
3. In **Configuration**, Select **Next.**
   {% endstep %}

{% step %}
**Select users for the add-in. Choose from:**

a. Entire organization

b. Specific users/groups

c. Just me
{% endstep %}

{% step %}
**Finish the deployment:**

a. Select **Next** and select **Accept permissions.**

b. Select **Next** and select **Finish deployment.**
{% endstep %}
{% endstepper %}

***

## Log in to the Verkada Guest Event Add-in

{% hint style="danger" %}
An employee must be listed as a **Host** in Guest to use the Outlook add-in.
{% endhint %}

On the initial setup and after future logouts, employees can log in to the Outlook Add-in by:

{% stepper %}
{% step %}
**In Outlook, create a new meeting and select more options.**

<div align="left" data-with-frame="true"><figure><img src="/files/V3AYmz0j5m3aRdFFGqNQ" alt=""><figcaption></figcaption></figure></div>
{% endstep %}

{% step %}
**Open the Verkada Guest Events Add-in.**

1. Under **My Apps**, open the **Verkada Guest Events** Add-in.
2. Select **Log In.**

<div align="left" data-with-frame="true"><figure><img src="/files/WVUunweUB17SEbgoRTst" alt=""><figcaption></figcaption></figure></div>
{% endstep %}

{% step %}
**Choose a login method.**

In the pop-up window, enter your email and log in using either SSO or a one-time password.

<div align="left" data-with-frame="true"><figure><img src="/files/MtxpCcsIJjIEeqWvsPve" alt=""><figcaption></figcaption></figure></div>
{% endstep %}
{% endstepper %}

Once logged in, an employee can begin creating events in Outlook.

***

## Create Guest Events in Outlook

{% stepper %}
{% step %}
**In Outlook, create a new meeting and select More options.**

<div align="left" data-with-frame="true"><img src="/files/V3AYmz0j5m3aRdFFGqNQ" alt=""></div>
{% endstep %}

{% step %}
**Title the meeting, add attendees, add a location, and add a description.**
{% endstep %}

{% step %}
**Under My Apps, open the Verkada Guest Events Add-in.**

<div align="left" data-with-frame="true"><figure><img src="/files/OvufYlv6SBaqytnsI7BF" alt=""><figcaption></figcaption></figure></div>
{% endstep %}

{% step %}
**Set up the Guest Event:**

1. Choose a Guest Site
2. Choose a Guest Type
3. \[Optional] Enable an RSVP Link
4. \[Optional] Allow open registration onsite
   {% endstep %}

{% step %}
**Click Save Verkada Guest Event.**
{% endstep %}
{% endstepper %}

***

## Update Guest Events in Outlook

Employees can modify an existing Outlook meeting to:

* Update the invitee list
* Update the event name
* Update the event description
* Update the event end time
* Update the event address
* Enable/disable the RSVP Link
* Enable/disable open registration onsite

{% hint style="danger" %}
Changing the Guest site, Guest Type, and the event start time to an earlier time will void all registrations, and a new registration email is immediately sent to all invitees. **All invitees must re-register.**
{% endhint %}

To save any changes from an Outlook meeting to Verkada Guest:

{% stepper %}
{% step %}
**Open the Verkada Guest Events Add-in.**
{% endstep %}

{% step %}
**Update the Guest Event.**

1. Select **Edit.**
2. Choose **Update Verkada Guest Event.**

<div align="left" data-with-frame="true"><figure><img src="/files/IWQ7DRc3FSCmZMGpDP2x" alt=""><figcaption></figcaption></figure></div>
{% endstep %}
{% endstepper %}

***

## FAQ

<details>

<summary>How can I deploy Microsoft Office Add-ins?</summary>

Refer to Microsoft's documentation around deploying add-ins:

* [Deploy add-ins in the Microsoft 365 admin center](https://learn.microsoft.com/en-us/microsoft-365/admin/manage/office-addins?view=o365-worldwide#deploy-your-office-add-ins)
* [Deploy and manage Office Add-ins through the integrated apps portal](https://learn.microsoft.com/en-us/microsoft-365/admin/manage/office-addins?view=o365-worldwide#deploy-your-office-add-ins)

</details>

<details>

<summary>How can I control which users can use the Verkada Guest Events add-in?</summary>

When deploying an add-in, Microsoft Exchange Admins can select applicable users and groups. These users and groups can be changed later.

A user must be a [Host](/guest/configuration/configure-guest-types/manage-host-lists-in-guest.md) in Verkada Guest to sign in and use the Verkada Guest Events add-in on Outlook.

</details>

<details>

<summary>What should I do if the Verkada Guest Events add-in doesn’t have sufficient permissions?</summary>

If the Verkada Guest Events add-in indicates that required app permissions are missing, Microsoft admins can adjust permissions by:

1. Log in to [Microsoft Entra Admin Center](https://entra.microsoft.com/).
2. Select **Enterprise Apps.**
3. Under **All Applications**, select **Verkada Guest Events.**
4. Under Security, select **Permissions.**
5. Click **Grant Admin Consent**.

</details>


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