# Create Guest Events with Calendar Shortcuts

Guest events streamline check-in by collecting attendee information in advance. They can be created via a calendar application or the Employee Portal at [my.verkada.com](https://my.verkada.com).

{% hint style="danger" %}
An organizer’s email **must** be tied to a host to invite guests. Hosts who don’t have access to [Verkada Command](https://app.gitbook.com/s/NRq5qDDjsYNxwNzF1bcB/get-started-with-verkada-command) can still invite guests at [my.verkada.com](https://my.verkada.com).
{% endhint %}

***

## Retrieve invite address

{% hint style="danger" %}
You need to create a [Guest type](https://help.verkada.com/guest/configuration-and-setup/configure-guest-types) before you can create a Guest event.
{% endhint %}

You need to add an invite address as an invitee to create a Guest event from a calendar application. Each invite address is unique to a guest type and site and can be found in Command or the Employee Portal.

### Command

{% stepper %}
{% step %}

#### In Verkada Command, go to **All Products > Workplace >** <img src="https://1436127735-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZyuELZr7uIcXX3WnjX0N%2Fuploads%2Fgit-blob-48822faa8f94922c3e3013291711e6f32a179087%2F8cf36b4c0ec5a908ea1110c7b552bf45536bc9f2.png?alt=media" alt="" data-size="line"> **Guest.**

{% endstep %}

{% step %}

#### On the left navigation, select **Events** .

{% endstep %}

{% step %}

#### At the top right, click **Invite via Calendar**.

{% endstep %}

{% step %}

#### Click the **Choose a guest type to invite** dropdown and select the Guest type for the event.

{% endstep %}

{% step %}

#### Click **Copy invite address** and paste the address as one of the invitees in the calendar event.

{% endstep %}
{% endstepper %}

### Employee portal

{% stepper %}
{% step %}

#### Log in to your [my.verkada.com](https://my.verkada.com) account.

{% endstep %}

{% step %}

#### In the top right, click > **Invite Guests.**

{% endstep %}

{% step %}

#### On the left, click **Invite Guests.**

{% endstep %}

{% step %}

#### Click **Calendar Shortcut**.

{% endstep %}

{% step %}

#### On the left, select your Guest site.

{% endstep %}

{% step %}

#### On the right, click **Change** to select your guest type.

<div align="left" data-with-frame="true"><img src="https://1436127735-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FZyuELZr7uIcXX3WnjX0N%2Fuploads%2Fgit-blob-62c4aa87b4c5ce90db4d9ccbc294807f9cf326f9%2Ffca8a9ddcedbb88ec9fba774cda6158a7c66c9ce.png?alt=media" alt="" width="1086"></div>
{% endstep %}
{% endstepper %}

Verkada Guest immediately sends invitees a registration link after a Guest event is created.

{% hint style="warning" %}
Invite email addresses remain the same and can be shared among employees to invite additional guests.
{% endhint %}

***

## Manage Guest Events

Hosts can view all their events from the [employee portal](https://my.verkada.com/#login), including those created from a calendar app.

Event hosts can modify the event settings, including the list of invited emails, directly in the calendar app.

{% hint style="danger" %}

* Verkada Guest will only detect an update to the invite list if another change is made to the meeting invite, such as updating the meeting notes.
* Rescheduling an event voids all registrations. A new registration email is immediately sent to all invitees.
  {% endhint %}

***

## FAQ

<details>

<summary>Can I add or remove guests after the invite has been sent?</summary>

Yes, but Verkada Guest will only detect the update if another change is made to the meeting invite, such as updating the meeting notes.

</details>

<details>

<summary>Can I send my guests welcome information and instructions?</summary>

Yes, you can customize a welcome message for each guest type in your site settings. Invited guests receive it after registering, allowing you to include parking directions, Wi-Fi credentials, or other helpful links.

</details>

<details>

<summary>How do invited guests sign in?</summary>

* On the event day, registered attendees receive an email with a link to sign in.
* Both registered and unregistered attendees can sign in on the tablet or scan the tablet’s QR code with their mobile device to sign in via their browser.

</details>

{% hint style="success" %}
**Need more help?** Contact [Verkada Support](https://app.gitbook.com/s/NRq5qDDjsYNxwNzF1bcB/need-help/contact-verkada-support).
{% endhint %}
